2024-2025 Guidelines for Service Hours Verification

 

Please follow these steps to receive approval from BOBtutor / Build Our Bridge Academy (BOBA) for your service hours form, including high school senior service hours and roll-over service hours from BOBtutor to other organizations.

*Note: The steps below describe the procedures for tutors. Procedures for Vice Presidents and Co-Presidents are slightly different. See the bottom of this document for details.
 

Step 1:

Tutor completes a Service Hours Form (provided by the tutor’s school or other organization, or the tutor may use the BOBA Service Hours form). Use the following information for BOBA:

  • Organization Name: Bobtutor

  • Supervisor Name: Xuefang Lu

  • Supervisor Title: Secretary

  • Contact Phone Number: (925) 338-1785

  • Email: info.bobacademy@gmail.com

 

Step 2: 

Tutor emails the three documents below to his/her branch Vice President (all documents should be attached and in pdf format; no links, please!):

  1. His/her BOBtutor teaching log (the teaching log should be filled out after each tutoring session)*

  2. His/her BOBtutor training log (includes training, shadowing, and team meeting hours)*

  3. The completed Service Hours Form from Step 1 (the total hours on this form should match the total hours on the teaching and training logs)

*How to download a pdf of your training and teaching logs:

  • First, log into your profile on bobtutor.org

  • Choose Timekeeping on the bottom left.

  • Select "Teaching Log" and then choose your date range from the calendar on the upper right

  • Before you export the log into a pdf, make sure to choose "All" under "Show __ entries" on the upper left

  • Finally, click PDF to export your data

  • Follow these same steps to export your training log

If you are tutoring in more than one branch, include both branch Vice Presidents on the same email.

Vice President email addresses for each branch are:

  • English: english.bobtutor@gmail.com

  • Math & Science: math.bobtutor@gmail.com

  • Coding: coding.bobtutor@gmail.com

  • Music & Art: music.bobtutor@gmail.com

 

Step 3:

The Vice President and his/her parent complete the following steps:

  1. Review the tutor’s teaching and training logs and verify the service hours.

  2. Email the following to the BOBA Secretary at info.bobacademy@gmail.com and copy the tutor:

    • A message stating “I have verified that [insert tutor’s full name] has completed [insert total number of service hours] hours on [his/her] teaching and training logs from [insert month/day/year] through [insert month/day/year].”

    • Service Hours Form that was completed by the tutor

If the tutor is requesting hour verification from more than one branch, the last VP to verify the hours will be responsible for combining all branch information and emailing to the BOBA Secretary.
 

Step 4: 

BOBA Secretary signs the Service Hours Form and emails it back to the tutor.

 

*Special Instructions for Vice Presidents and Co-Presidents*

  • Vice Presidents: In Step 2, Vice Presidents send the documents to the Co-Presidents and Co-President Parents. In Step 3, one of the Co-Presidents and his/her parent complete the steps.

  • Co-Presidents: In Step 2, Co-Presidents send the documents to the other Co-President and his/her parent. In Step 3, the other Co-President and his/her parent complete the steps.

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